Program Coordinator - Psychiatry -Behavioral Med - Plassman Lab

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

The individual in this position will serve as the program coordinator for the North Carolina Registry for Brain Health [https://ncbrainhealth.org], a State funded initiative, and the Outreach, Recruitment and Engagement Core of the Duke/UNC Alzheimer’s Disease Research Center (ADRC), funded through the National Institutes of Health.  These two projects are very closely aligned in their fundamental aims, which are to: 1)  offer opportunities to participate in research to residents of North Carolina, particularly those often underrepresented in research and 2) to provide educational material about brain health and information on support resources for those with cognitive impairment or caring for someone with cognitive impairment. 

The coordinator will be part of the Duke coordinating Center for the Registry and ORE Core.  Working with the study teams, the duties for this position involve project coordination and community liaison work. 

Useful experience and knowledge for position

1. Experience working with older adults and, in particular, individuals with dementia and knowledge of dementia
2. Experience working in a leadership role with a diverse group of colleagues
3. Experience doing outreach in the community
4. Customer-service oriented and detail-oriented and enjoys a range of duties and multi-tasking

Work Performed

Specific duties are to:  

1. Coordinate project timelines and track outcomes 
2. Serve as a central liaison between Duke and the other four collaborating sites
3. Orient site coordinators at all sites and  work with them to develop strategies and implement plans for meeting targets and goals
4. Draft quarterly and annual reports, monthly eblasts, and quarterly newsletters
5. Handle requests from researchers for assistance with study recruitment. Liaison to researchers and their study coordinators. Work with data manager to develop plan to send and track recruitment eblasts
6. Facilitate meetings with Registry leadership, ORE Core members, advisory boards, and community stakeholders
7. Serve as a liaision to community organizations. 
8. Respond to requests from community members
9. Assist with organizing and attending community events
10. Assist with study recruitment
11. Other duties related to the work described above and in the description of duties summarized in the Duke job description for a Program Coordinator  

Make operational and programmatic decisions that have a significant impact on the successful achievement of program strategies and objectives; develop, coordinate and advise staff regarding program policy.

Monitor and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness.

Plan, coordinate and administer activities of assigned programs to include developing and implementing procedures, processes, services and systems; train employees in proper methods and procedures and ensure correctness of work.

Budget for, and coordinate, public events and other related programs; develop and coordinate new ideas and concepts for program themes, materials and resources to supplement, expand or replace existing program components.

Coordinate public relations activities to include conceptualizing and writing newsletters, promotional materials, publications, press releases, ads and fliers. Develop plans and schedules for release of publicity materials.

Maintain liaison with other programs, offices and departments at Duke to coordinate program business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.

Prepare budgets and grants; monitor, verify and reconcile expenditure of budgeted funds as appropriate.

Recommend various personnel actions including, but not limited to, hiring, performance appraisal, promotions, transfers and vacation schedules.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.